Human Resources Management Systems (HRMS), allowing organizations to focus on their mission and facilitating employees day to day activities.


Human Resources Management Systems (HRMS)

Human Resources Management Systems (HRMS), allowing organizations to focus on their mission and facilitating employees day to day activities.


Optimiza designs, delivers and supports superior Human Resources Management Systems (HRMS), allowing organizations to focus on their mission and facilitating employees day to day activities.

Optimiza is dedicated to improving HR processes through the use of highly effective technologies. At Optimiza, we don’t only consider latest technologies, but we also adopt a comprehensive approach in Human Capital Management. Our team of experts in this field works with many leading organizations in the MENA region and the Far East.

Some of our references include United Arab Shipping Company in Dubai, Egypt, Kuwait, Qatar, Singapore, Bahrain and KSA, National Transport Authority in Abu Dhabi, Gulf supply and commercial services in Qatar and Abu Dhabi, Oman Oil Company in Oman, Oman Capital Market ,Al-Forsan Resort in Abu Dhabi, Alumco in Dubai, Emirate Gas in Dubai, Bank Al-Khartoum in Sudan, and the provision of innovative business solutions to organizations in Jeddah, KSA.

Through our partnerships with leading technology companies, we offer ”MenaHRMS” software that simplifies human resources operations. With our global practices, regional offices, and local experts, we help organizations select, customize, install and maintain a highly effective computer system that simplifies and supports complex HR operations.

Optimiza has a dedicated HRMS unit responsible for the study, analysis, and implementation of HRMS and workflow systems since 2003.

Why MenaHRMS

Features that we believe give us an advantage over any existing local or international HR system are:

  • Specialization
  • Low Total Cost of Ownership (TCO)
  • Completely web-based
  • ERP independent
  • Full Security and Authorization Access Control
  • Efficiency in delivery
  • Comprehensive HR suite
  • Collaborative functionality
  • User Defined Functions
  • Multi language
  • Country profile
  • User-defined dictionary
  • Functional configurations by admin
  • Standard buttons and navigation
  • Drop down menu selection
  • Advanced search capability
  • Automatic email notification
  • Unlimited number of user defined fields
  • Built-in workflow of certain functions
  • Available ASP version
  • Scalable

Products and Services

HRMS’s new web-based suite is fully integrated by leveraging the details of each system to increase the overall value of the offering. Each product can work separately providing customers with multiple options for the purchasing and implementation of the system according to their different strategies.

MenaHR MenaPay MenaME
MenaHR®helps HR departments and professionals in achieving efficiency, employee and management productivity, training and growth, controlled HR costs and increased employee satisfaction.

It reduces data entry and increases accuracy by capturing data at the source, allowing HR professionals to work smarter, faster, and more efficiently to manage every aspect of the organization’s most important business asset – employees.


  • Comprehensive personnel file
  • Leave & vacation management
  • Vacation in advance management
  • Furniture management
  • Ticket management
  • Organization structure & charts
  • Job descriptions & competencies management
  • Document, letter & contract management
  • Disciplinary actions
  • Training & development management
  • Career path planning
  • Succession planning
  • Appraisal management
  • Recruitment sub-module
  • Business trips
  • Job rotations
  • Competition plans
MenaPay®is a sophisticated web- based payroll and personnel system that supports multi language, multi-currency and multi-branch needs.

It allows organizations to manage their payroll in various countries with separate payroll requirements, applying their local tax systems and rules.

Organizations can administer their payroll solution across all locations from one central location with a single server installation.

MenaPay® Features:

  • Comprehensive employee personal file
  • Leave & vacation management
  • Vacation in-advance management
  • Furniture management
  • Ticket management
  • Employee financial data
  • Compensation and Benefits
  • Health insurance
  • Provident fund
  • Ticket management
  • Furniture management
  • Retroactive processes
  • Mass transactions
  • Multiple Service Termination Benefits and Indemnity
  • User defined taxes & business rules
  • Additional salaries
  • Time attendance integration
  • Built-in report generator
  • Executive payroll processing
MenaME®Employee/ Manager Self Services (ESS/MSS) is a web-based solution that enables employees and managers to edit and view their HR-related information online.

Employees can access information instantly at any time and from any place that has access to the network.

Employees enter their own information, eliminating the challenge of reading complex handwriting. They hold the responsibility of maintaining the accuracy of their data and they don’t have to play phone tag with the HR department to receive any required information.

Employee Self Services

  • Online requests
  • Training Needs
  • Training Evaluation
  • Events
  • Phone Directory
  • Documents Center
  • Change Personal Data
  • Miscellaneous Requests
  • Vote
  • Provident Fund Sheet
  • Tax Sheet
  • Company Survey

Manager Self Services

  • Vacations Requests
  • Leave Requests
  • Competencies Gap
  • Employees Appraisal
  • Announcements
  • Interview Process
  • Job Requisition
  • Hiring and Termination Checklist
MenaExplorer Mena360 MenaSMS
MenaExplorer® / Business Intelligence, provides organizations with integrated insight and helps HR departments manage every aspect of their business comprehensively.

In addition to examining HR information from different countries and areas and departments, the solution works as a quantitative and qualitative engine that executes reporting scenarios for the number of recruits, salary scales and much more.

Mena360®is a bilingual web-based assessment system that works as a 360-degree feedback survey instrument for organizations.

The solution performs self-evaluation in order to assess targeted individuals by peers, teammates, supervisors, customers, and direct reports.

It has other aspects such as Multi-Rater Feedback and Full Circle Appraisal.

MenaSMS® is a cell phone notification service that gives updates to employees and
managers about certain issues and events taking place within the organization.

Main Modules and Functions


360 Degree Feedback vs. Conventional Employee Evaluation